General Rules

Meghdoot Hostel

11. Rules of Residence

11.1 No resident is allowed to shift from one room to another without prior written permission of the Provost. No furniture should be shifted from one room to another without prior written permission of hostel administration.
11.2 Residents are responsible for the safety of hostel properly. Residents found responsible for causing any damage to the hostel property will be charged individually or collectively as the case may be. Disciplinary action may be taken against such residents, if required.
11.3 All residents, except research students shall vacate their rooms immediately after annual examinations. Extension for stay beyond the permitted date as ‘resident guests’ may be allowed to residents eligible for re-admission by the Provost. M.Phil and Ph.D. students shall inform the hostel office in writing about their intension to stay in/to leave the hostel during the period of summer vacation.
11.4 The Hostel mess may/may not function during the summer vacation for those who are permitted (in writing) to stay in the hostel during that period. If the mess functions, the charges will be as per arrangement.
11.5 Residents must hand-over the complete charge of their room before leaving the hostel at the end of the course and must obtain a clearance certificate from the hostel office. A copy of clearance certificate is to be handed over to the Security Guard on duty before leaving the hostel premises. The Guard on duty should submit this copy to the Hostel office for record.
11.6 Residents who take up full-time jobs and/or discontinue their studies or research, or who have completed their Ph.D./M.Phil Programme in the middle of the session, shall inform the hostel office in writing and leave the hostel within one month clearing all dues.
11.7 Residents working on a temporary basis who continue to be bonafide students of a University/college may be allowed to stay in the hostel on payment of an amount as per rules. All such residents must inform the office immediately on getting the job.
11.8 The residency of those residents, who fail to intimate to the authorities about their employment status, will be terminated and they will be required to vacate the hostel accommodation immediately after clearing their dues. Such residents, who do not inform the Provost of their appointments and do not take special permission from her for stay, will be charged a penal rent of Rs.5000/- per month from the date of their appointment.
11.9 Residents are not allowed to hand over the keys of their rooms to any person other than the hostel authorities.
11.10 Residents are not allowed to engage any person for personal service. No employee of the hostel will be asked to do personal job by any resident.
11.11 Residents are expected to come to the Dining Hall, Common Room and Visitor’s Room properly dressed and maintain dignified conduct, as be fitting post graduate Students of Delhi University.
11.12 Residents must inform the administration in writing about their absence from the hostel whenever they take a night out. They should also give the address at which they may be contacted. If necessary, in their absence (if it is for more than 3 days without information) the room will be double-locked and the key of the hostel lock will be available with the Security Guard on duty.
11.13 In case any resident remains away from the Hostel for more than 7 days without informing the Hostel, administration in writing, it will be presumed that she has left the hostel, and hostel administration reserves the right to take possession of the room and re-allot it to another student. The luggage of the resident concerned, if any, will be deposited in the store/any other room of the hostel. If the luggage is not claimed within three months, the Hostel Administration may dispose it off in any manner considered suitable. A penal rent @ Rs. 50/- per day in addition to the normal charges for the period during which the luggage remains unclaimed shall be payable by the concerned person.
11.14 Admission shall be terminated in case of a student against whom disciplinary action has been taken by a department/college/hostel of the University of Delhi.
11.15 The room/s of resident/s shall be double-locked if at a given point of time, the hostel and mess dues outstanding towards them exceed the amount of hostel and mess caution money.
11.16 All students seeking renewal of admission for the following year but securing less than 50% marks in the previous examination or essential repeat in any paper will have to share the room, if so required, by the Admission Committee.
11.17 Residents are not permitted to receive male visitors either in the Dining Hall, Common Room or in their rooms in the hostel. Guests are to be received only in the Visitor’s area.
11.18 Residents are required to be back in the hostel by 10.00 PM everyday, and can avail only 12 night outs in a month.
11.19 Residents who intend to remain absent overnight from the hostel are required to make necessary entries in the Night Leave Register, giving the address and Tel. No. (if any) of her destination. The hostel officials (Warden/Resident Tutor/Sr. Asstt./ Steward) must be intimated by the resident about the date and duration of absence from the Hostel by obtaining their signature on the Night Leave book. Research students desirous of taking leave of absence from the hostel for more than 7 days, are required to get their leave applications forwarded and recommended by their research supervisor and countersigned by Head of the Department and submit the same in the hostel office for permission well before proceeding on leave.
11.20 No resident shall proceed on long leave without entering in the Night Out register and without clearing any pending due/mess-duty etc. Disciplinary action, including expulsion, would be taken against a resident who fails to comply with these requirements.
11.21 A resident should possess the identity card at all times as it can be checked by the hostel authorities or security guards at the gate. In case of loss a duplicate Identify card-will be issued on payment of Rs.150/- (Rs. 50/- as fine + RS.100/- as cost of the I. Card). However on production of a not traceable certificate from the Police, fine will not be imposed.
11.22 Since the electrical installations of the hostel cannot carry any extra load, the use of electrical appliances such as heater stove, immersion rod etc. in the hostel by the residents is strictly forbidden. Any kind of cooking inside the rooms is prohibited.
Residents are warned against tampering with electrical installations in the rooms or hostel premises (inclusive of water pump). Disciplinary action will be taken against those who violate these rules.
11.23 All residents are required to give their attendance by 10.00 P.M. No resident is allowed to leave the hostel premises after 10.00 P.M. No outsiders, food delivery etc. Will be allowed after 10.00 P.M
11.24 Residents who park their cycle/scooter in the hostel premises are to keep them properly locked Residents are to keep their rooms locked whenever they go out. The hostel is not responsible for loss of valuables due to theft or fire. However any case of theft is to be reported immediately to the hostel authorities. Residents are requested not to leave their belongings in the verandas, garden, toilets etc. Unclaimed items will be confiscated by the hostel officials.
11.25 The Provost, Warden, Resident tutor and the Steward or their nominee shall have the authority to enter any room and to make a ‘surprise’ check of the room as and when considered necessary. 11.26 Residents should intimate the office immediately of any change in addresses and telephone Nos. of parents and local guardians.
11.27 Residents are required to abide by all rules and instructions given in the Bulletin of Information and which are notified on the Notice Board. They are not to plead ignorance of the same. They are to co-operate with the hostel staff and actively participate in the smooth running of the hostel.
11.28 Each resident/guest resident is required to do a minimum of three mess duties in one academic year. A resident who fails to do her mess duty on an assigned day will be fined Rs.500/- for each missed duty in an academic year.
11.29 Residents are requested not to talk to visitors at the Hostel entry gate in order to avoid the disturbance.
11.30 Residents are required not to carry on activities in her room which causes disturbances or annoyance to her neighbour or to the hostel authorities.
11.31 Whenever a resident is on a night out for more than 7 days, her room will be double locked by the hostel office.

Violation of any of the hostel rules by a resident would make her liable to disciplinary action including a minimum penalty of Rs.1000/- and/or expulsion.